Governance Case Study: Extending The Life Of Your It Infrastructure, Reducing End-Of-Life Costs...

Governance Case Study: Extending The Life Of Your It Infrastructure, Reducing End-Of-Life Costs, Minimizing Total Cost Of Ownership And Impact Reporting

In this governance-focused case study, we delve into how Xperien assisted a forward-thinking organization in optimizing their IT infrastructure, reducing costs, and implementing sustainable governance practices.

BENEFITS

• Reduce maintenance service provider costs.

• Reduce warehousing and logistics costs.

• Extend the working life from three to five years, utilizing only 10% of the fleet as spare parts.

• Redeploy equipment back into the enterprise.

WHAT YOUR MAINTENANCE SERVICE PROVIDER (MSP) WILL NOT TELL YOU

For instance, used IT equipment can often hold residual value that organizations can leverage to offset expenses. To effectively extend the life cycle of the remaining 90% of your IT fleet from 3 to 5 years, you utilize only 10% of your fleet as spare parts. Opting for direct disposal through IT Asset Disposition (ITAD) programs can further enhance efficiency by saving on transport, warehousing, and logistics expenses. Moreover, the costs associated with ITAD programs can frequently be recovered through the residual value of the retired equipment.

DEVELOP YOUR IT ASET DISPOSAL (ITAD) POLICY

By implementing robust ITAD policies, organizations can realize numerous advantages. Firstly, it ensures that sensitive data is appropriately sanitized before equipment disposal, mitigating potential security risks. Secondly, organizations can seek to recover value from used IT equipment, helping offset expenses and promoting financial efficiency.

Additionally, by disposing of IT assets directly from their location, organizations can eliminate logistical costs associated with central warehousing. Utilizing third-party inventory data also facilitates efficient inventory management, preventing clutter and streamlining the collection process. These measures collectively contribute to a significant reduction in Total Cost of Ownership (TCO) while fostering sustainable governance practices.

ENSURING DATA SECURITY

Onsite data destruction, particularly for servers, is essential to comply with data protection regulations like PoPIA, GDPR, and PCIDSS. Cutting corners in this area can lead to serious consequences, as evidenced by the "Morgan Stanley" incident.

ESG FORMAT REPORTING

Xperien provides ESG data aligned with Global Reporting Initiative (GRI) and Sustainability Accounting Standards Board (SASB) standards. This facilitates seamless integration into the client's ESG reporting, simplifying audits and ensuring transparency while avoiding greenwashing claims.

In this case study, we've highlighted how an organization embraced sustainable governance practices, optimized their IT infrastructure, and reduced costs—all while ensuring data security and aligning with ESG reporting standards.

Xperien services	GRI classification	SASB classification
E1- Reuse	GRI 306-3, 4, 5	SASB TC-HW-410a.4
E2- Prevent eWaste	GRI 306-3, 4, 5	SASB TC-HW-410a.4
S1- Reduce inequalities	GRI 413-1	n/a
S2- Sell 2 Staff	n/a	n/a
S3 - Support for NPC's	GRI 413-1	n/a
G1 - Mitigate Data Loss	GRI 418-1;	SASB TC-HW-230a.1; TC-SI-220a.1
G2 - Value Recovery	GRI 205	n/a
G3 - Impact reporting	GRI 418;	SASB TC-HW-230a.1; TC-SI-220a.1

Classification source: Sustainable IT

Inspired by our case study?

Reach out to us today, and together, we can develop an environmental disposal plan tailored to your enterprise's needs, ensuring compliance with ESG factors.

📧 Email: bridgette@xperien.co.za

📞 Phone: +27 11 486 8806